Comparison
Kwazi vs Calendly
Calendly is a hosted scheduling service with a monthly plan per person. Kwazi is a free WordPress plugin that adds online booking, a CRM and forms to your own website, with your client data in your own database.
Facts about Calendly checked on 20 October 2026. Sources at the bottom of the table.
Kwazi and Calendly side by side
Kwazi
Calendly
Price
Free plugin. Paid add-ons are optional.
Free plan; Standard $10 and Teams $16 per seat per month.
Free version
Everything in Kwazi Free, for your whole team.
1 event type, 1 calendar, one-on-one meetings.
Where your data lives
In your own WordPress database.
On Calendly’s servers.
CRM
Contacts and organizations, tags, custom fields and a timeline.
Not included.
Forms
Form builder; every entry is saved and can become a contact.
Routing forms on paid plans.
Online booking
Services, several team members, working hours and time off.
Event types; team and round-robin scheduling on paid plans.
Reminders and changes
Reminder email and a link to cancel or move.
Reminders on paid plans.
Google and Outlook calendar
On the roadmap as an add-on.
Included; up to 6 calendars on paid plans.
API and webhooks
Free REST API with OpenAPI, and signed webhooks.
API and webhooks on paid plans.
AI assistants (MCP)
Free abilities for AI assistants through MCP.
Official hosted MCP server.
Sources: calendly.com/pricing, Calendly API overview, Calendly MCP server. Prices excluding VAT, in US dollars.
When Calendly fits better
You don’t have a WordPress website, you want a polished scheduling page right away, or your sales team needs round-robin routing and calendar sync today.
When Kwazi fits better
You have a WordPress website and want bookings, client files and forms in one place, without a monthly fee per person and with your data on your own site.
Questions about Kwazi and Calendly
Is Kwazi a free alternative to Calendly?
For businesses with a WordPress website, yes. Kwazi Free adds online booking with services, several team members, reminders and links to cancel or move, plus a CRM and forms, all for free. Calendar sync with Google and Outlook is planned as an add-on.
Where is my data stored?
With Kwazi, contacts, bookings and form entries are stored in your own WordPress database. Calendly stores them on its own servers.
What do I need to use Kwazi?
A WordPress website. Kwazi is a WordPress plugin and runs inside your own site. Prefer a fully hosted service? Then Calendly is the easier choice.
Bookings, clients and forms on your own website
Kwazi Free gives you online booking, a CRM and forms in one plugin.
